Terms of Service

Usage guidelines and user agreement

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Last Updated: August 5, 2025

Welcome to AttendanceSheeter

By using AttendanceSheeter, you agree to these Terms of Service. We've designed our service to be simple, privacy-focused, and respectful of your data and rights. This includes both our free version and enhanced registered user features for Sheeter+ and Checker.

Acceptance of Terms

By accessing or using AttendanceSheeter (the "Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

Description of Service

AttendanceSheeter is a privacy-first attendance tracking platform that includes:

  • Free AttendanceSheeter: 24-hour data retention, no account required
  • Sheeter+ (Registered Users): 30-day data retention, enhanced features
  • Checker (Registered Users): Advanced checklist management and collaboration
  • QR Code generation: For easy attendance collection
  • Digital signatures: Secure attendee verification with biometric protection
  • Export functionality: PDF and Excel downloads with privacy controls
  • Account management: Username customization, password management, data portability
  • Enhanced security: PBKDF2 encryption, JWT authentication, secure sessions

User Accounts and Registration

Account registration is optional for basic functionality and required for Sheeter+ and Checker features:

  • You must provide accurate and complete information when creating an account
  • You are responsible for maintaining the security of your account credentials
  • You must notify us immediately of any unauthorized use of your account
  • One person may not maintain multiple accounts for the same service
  • Accounts are for individual use only and may not be shared
  • Username Management: You may customize your username, subject to availability
  • Password Security: Passwords are encrypted using PBKDF2 with 100,000 iterations
  • Authentication: We support both password-based and Google OAuth registration
  • Account Verification: Email verification required for account security

Sheeter+ Registered User Features

Registered users gain access to enhanced Sheeter+ features with extended data retention:

  • Extended Retention: 30-day data retention instead of 24-hour automatic deletion
  • Sheet Management: Save, organize, and revisit attendance sheets
  • Data Export: Comprehensive JSON export of all your data for portability
  • Account Control: Full control over your data with immediate deletion options
  • Profile Management: Editable username and secure password changes
  • Session Management: Secure JWT-based authentication with automatic logout
  • Privacy Controls: Detailed export options excluding sensitive biometric data

Checker Tool for Registered Users

The Checker feature provides advanced checklist management capabilities:

  • Persistent Checklists: Create and maintain checklists until you choose to delete them
  • Item Management: Add, edit, reorder, and complete checklist items
  • Progress Tracking: Visual progress indicators and completion statistics
  • Data Integration: Checklists included in comprehensive data exports
  • Privacy Protection: Same privacy-first principles as attendance data
  • Manual Control: Checklists persist until you manually delete them

Event Organizer Responsibilities & Data Control

Partnership Between Technology and Event Management

AttendanceSheeter operates as a digital equivalent to traditional paper-based attendance tracking methods. Just as with physical attendance sheets, clipboards, or printed sign-up forms, the event organizer or activity owner serves as the primary data controller and accepts responsibility for:

Event Organizer Responsibilities:

  • Compliance with applicable local, state, federal, and international privacy laws
  • Determining appropriate data collection practices for their specific events
  • Obtaining necessary consent and permissions from event attendees
  • Providing clear privacy notices and data usage explanations to attendees
  • Handling all attendee inquiries, complaints, and data requests related to their events
  • Securing, managing, and properly disposing of exported attendance data
  • Ensuring lawful use of the AttendanceSheeter platform for their events

AttendanceSheeter's Commitment:

  • Providing enterprise-grade security and encryption technology
  • Implementing privacy-first design with automatic data expiration
  • Maintaining secure data transmission and storage infrastructure
  • Offering comprehensive user control and data management features
  • Operating transparent, user-controlled data retention policies

By using AttendanceSheeter, event organizers acknowledge their role as data controllers and agree to handle attendee data responsibly in accordance with applicable laws and regulations.

Acceptable Use Policy

You agree not to use the Service to:

  • Violate any applicable laws or regulations
  • Collect or store illegal, harmful, or inappropriate content
  • Impersonate others or create false identities
  • Attempt to gain unauthorized access to our systems
  • Distribute malware, spam, or other harmful content
  • Use the service for commercial purposes without permission
  • Interfere with or disrupt the service or other users

Data Retention and Privacy

We are committed to privacy-first data handling with automatic expiration.

  • Free Version: All data automatically expires within 24 hours
  • Sheeter+ Version: Attendance data retained for 30 days, then automatically deleted
  • Checker Data: Checklists are persistent and retained until manually deleted by user
  • User Control: You can delete your data at any time through account settings
  • Signature Security: Biometric data excluded from exports, included only in PDF downloads
  • Data Portability: Complete data export available in structured JSON format
  • Privacy Policy: Detailed privacy practices available in our Privacy Policy

Service Availability and Pricing

Service availability and pricing structure:

  • Free Services: Basic AttendanceSheeter and core Checker features
  • Ad-Supported: Free services are supported by non-intrusive advertisements
  • Plus Features: Enhanced functionality available through account registration
  • Pro Features: Advanced collaboration features coming soon
  • Service Changes: We reserve the right to modify features and pricing with notice

Intellectual Property

Intellectual property rights and usage:

  • AttendanceSheeter and its original content are owned by us and protected by copyright
  • You retain ownership of any data you input into the service
  • You grant us necessary rights to process your data as described in our Privacy Policy
  • You may not copy, modify, or distribute our software without permission

Disclaimers and Limitations

The service is provided "as is" without warranties of any kind.

  • We make no guarantees about service availability or uptime
  • Users are responsible for backing up important data
  • We are not liable for data loss due to automatic expiration policies
  • Service interruptions may occur for maintenance or technical reasons

Account Termination

Account termination policies:

  • Self-Service Deletion: You may delete your account at any time through account settings
  • Complete Data Removal: Account deletion removes profile, sheets, checklists, and attendance records
  • Verification Required: Email confirmation and password verification required for deletion
  • Cascading Deletion: All associated data is automatically removed with proper cleanup
  • Violation Suspension: We may suspend or terminate accounts that violate these terms
  • Automatic Expiration: Termination does not affect data that has already expired automatically
  • Token Invalidation: All authentication tokens are invalidated upon account deletion

Changes to Terms

We reserve the right to modify these Terms of Service at any time. When we make changes:

  • We will update the "Last Updated" date at the top of this page
  • Significant changes will be announced through the service
  • Continued use of the service constitutes acceptance of updated terms
  • If you disagree with changes, you should discontinue use of the service

Governing Law

These Terms of Service are governed by and construed in accordance with applicable laws. Any disputes arising from these terms or your use of the service will be resolved through appropriate legal channels in accordance with jurisdictional requirements.

Contact Information

Questions about these Terms of Service? Contact us:

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Thank you for using AttendanceSheeter responsibly and helping us maintain a safe, privacy-focused service.

Built with respect for your privacy and data ownership.

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Last updated: August 5, 2025